Our Signature Service
The Fraud Shield Audit
A comprehensive forensic review of your veterinary practice's financial controls. We identify the exact vulnerabilities that allow embezzlement to go undetected for 12–16 months — and show you how to close them before it costs you $200,000.
Talk to Us About ProtectionWhy It Happens
The Fraud Triangle: Why Your Trusted Office Manager Is Your Biggest Risk
Embezzlement in veterinary practices isn't random. It follows a predictable pattern criminologists call the "Fraud Triangle" — and most practices have all three conditions present right now.
Opportunity
No segregation of duties. The same person who processes payments also reconciles the bank account. They open the mail, handle cash, and manage refunds. In a small practice, this is almost universal.
Pressure
Personal financial stress, medical bills, divorce, addiction. The employee isn't a "bad person" — they're a trusted person in a desperate situation with unchecked access to your revenue.
Rationalization
"I deserve this." "I'll pay it back." "They don't pay me enough." Once the first theft goes undetected, the rationalizations compound and the amounts escalate. Average duration: 12–16 months.
What We Review
The Fraud Shield Audit Process
A methodical, forensic-level review of every financial control in your practice. We know exactly where to look because we've lived inside veterinary operations.
1. PMS Software Permissions
Who has access to void transactions, process refunds, and modify invoices in Avimark, Cornerstone, or ezyVet? We map every user's permission level against their job function.
2. Segregation of Duties
The person handling cash should never be the person reconciling deposits. We identify where duties overlap and create functional separation — even in small teams.
3. Cash Reconciliation Protocols
End-of-day drawer counts, deposit verification, petty cash controls. We review your current process and identify the gaps where cash vanishes without a trace.
4. End-of-Day Reporting
Transaction reports from your PMS must reconcile against your bank deposits. We verify this reconciliation happens consistently and flag discrepancies in historical data.
5. Inventory & Controlled Substances
Medical supply COGS, pharmaceutical inventory, and controlled substance logs. These are high-value targets for internal theft that most bookkeepers don't know to audit.
6. Vendor Payment Verification
Ghost vendors, duplicate invoices, and personal purchases on practice accounts. We cross-reference your vendor list against actual deliveries and services received.
Veterinary Fraud Statistics
86%
Of veterinary practices have experienced employee theft (AAHA)
$200K
Average loss per embezzlement incident in companion/equine practices
5%
Of annual revenue lost to fraud on average (ACFE Report to the Nations)
Worried About Your Practice's Financial Controls?
We bring fraud-prevention awareness into every bookkeeping engagement. Let's talk about how our approach keeps your practice protected while keeping your books clean.
Schedule a Discovery Call